Note: You must have the authority to "Void Checks." When you are given this authority, it is to void Return Premium, Agency Commission and Suspense Account checks only. These authorities are in the Check Processing group. Claim Checks are voided in the Claims System.
The Void Process allows you to void regular checks, canceled checks and checks that have had a stop payment placed on them.
To access checks for reconciliation:
Use the Diamond Administration program.
Click Process Checks / Void Checks.
To void a check:
Account Number: Select from the combo box the bank account number for the checks you will be clearing.
Bank Name / City / State / Routing Number: After selecting the account number, these fields default the corresponding information.
Void Type (Regular, Stop Payment, Cancelled): Select to determine the type of checks you want displayed by clicking in the field.
Filter By: Select how you want the checks to be voided by from the combo box. Base System values are: Amount, Check Added, Check Number and Printed Date.
From / To: Enter the dates after choosing how they will be filtered.
Filter Button: Select after you have made your "Filter" entries and selection.
Number of Checks: Displays the number of checks returned matching the filter criteria; protected field.
In the Posted Checks section of the screen, there are three (3) buttons:
All: If you want to void all checks listed, click All. This places a check mark in the box next to each check listed.
None: Click None to remove all existing check marks. This allows you to selectively choose each check you want to void.
Invert: If you have some checks you do not want to void at this time, but you want to include some of the others listed, place a check mark in the boxes you do not want included. Click Invert. The system places check marks in all the remaining boxes, and removes the check marks from the existing boxes, indicating those checks will not voided.
Likewise, if you have all of the checks containing check marks except for one or two and you select Invert, the system removes all the check marks from the existing checks and places check marks in the fields previously unselected.
To void the checks selected, click Void Checks. The checks are removed from the list view. Checks voided in the system are flagged with a "6."