Note: If your company is writing business in the state of Kentucky, prior to using this function, you must set up a Municipal Bank Account (checking) for each line of business a check will be written to.
This function is used to add and maintain tax locality information currently for the state of Kentucky. This information is then used to generate checks on a quarterly basis through the Check Processing Wizard in Diamond Administration.
Once you have accessed Administration through the Diamond Agent, select Process Checks / Municipal Check Setup.
To add a municipal check payee, click Add. When the Municipal Check Payee screen displays:
Tax Code: Select from the combo box. Tax Codes found here are populated in the Tax Code KY table. This is the locality used for check generation.
Personal / Commercial Name: Select to choose if this is an individual (Personal) or an entity (Commercial). The default currently is "Personal." Enter the name of the individual or the entity.
Address: Enter all address information.
Click Save.
Information is listed on the Municipal Check Setup List View.
Should information need changing:
Highlight the Tax Code / Name in the List View.
Click Edit Payee.
Change the necessary information.
Click Save to retain your changes.
Information is returned to the Municipal Check Setup List View.
Should a Tax Code / Name require deletion:
Highlight the Tax Code / Name in the List View.
Click Delete.
The Tax Code / Name is removed from the Municipal Check Setup List View.
When highlighting a Tax Code / Name and selecting the Edit Statement button, this returns a basic statement screen. Information displayed includes: Totals / balances from prior months, checks generated to the municipality and any checks that were written then voided.