Once your different claim offices (should you have multiple locations) have been set up, Claim Office Setup is used to enter the address and FEIN information that is used in the claim file (Diamond Administration: Create Medicare Claim File) that is pulled from the claim office associated with the claim. Address and FEIN information can be the same for all claim offices, but they do give companies the options to allow for different locations (for correspondence).
Once you have accessed Administration / Claims / Claim Office Setup:
Highlight the claim office you are recording the information for.
Click Edit.
This returns the Edit Claim Office screen. Fields for entry and selection include:
Claim Office: Defaults from the office selected on the Claim Office Setup screen.
Medicare Office Code: Enter a Medicare Office Code. This code was added by CMS (Centers for Medicare and Medicaid Services) to allow the company to associate claims with different mailing address but the same FEIN. (Note: Please see the CMS user guide for further definitions of this field.)
Name: Defaults from the office selected on the Claim Office Setup screen.
FEIN: Ensure you select FEIN. Enter the Federal ID Number in the corresponding field.
Address Information: Defaults from the office selected on the Claim Office Setup screen. If you need to make changes, you can do so here.
Default Office: This contains a check mark if this office is the default location for reporting Medicare Information. If this is not the default office, click in the field to remove the check mark.
Enabled: This field defaults with a check mark, indicating it is "Active." If you are using this office for reporting purposes, do not remove the check mark.
Click Save to retain your information and return to the Claim Office Setup screen.