Note: To add, edit or delete (make "Inactive") a police department, you must have authority (Claim Detail group). Also, you can add, edit and delete police departments by selecting the Police / Fire tab on the Loss Notice screens (both Auto and Property).
To access the Claim / Police Maintenance screen:
From the Diamond Administration Tree View, select Claims / Police Maintenance.
To add a police department:
Click Add from the Police Department Maintenance screen.
When the Edit Police Department screen displays, click the Dept. Name link. Enter all name / address information on the Edit Dept. screen and select OK. This places the information on the Edit Police Department screen.
The "Active" field defaults with a check mark, indicating this department is "Active" and can be used for a loss notice. To make the police department "inactive," select the field and remove the check mark.
Click Save. The Police Department Maintenance screen returns with the department added to the list view.
Note: You must have authority to add, edit and delete police officers.
Once you have added a police department, you can add a police officer assigned to the department.
Highlight the department you want to add an officer to in the list view and click Edit from the Police Department Maintenance screen.
When the Edit Police Department screen displays, click the Officer Maintenance link. When the Police Officer Maintenance screen displays, click Add.
On the Edit Police Officer screen, select the Officer Name button. When the Edit Officer Name screen returns, enter the officer's information and click OK. This places the officer's name in the list view on the Edit Police Officer screen.
Select Save and return to the Police Officer Maintenance screen.
Click Close to return to the Edit Police Department Maintenance screen, then click Save.
To edit a police department:
Highlight the department you want to edit in the list view and click Edit from the Police Department Maintenance screen.
When the Edit Police Department screen displays, click the Dept. Name link. Make any changes on the Edit Dept. screen and select OK. This places the information that changed on the Edit Police Department screen.
Click Save to return to the Police Department Maintenance screen.
To delete a police department:
Highlight the department you want to delete in the list view and click Delete.
Answer Yes to the question: "Delete Police Department?"
The Police Department Maintenance screen returns with the department removed on the list view.
At the bottom of the Police Department Maintenance screen, there are three (3) radio buttons:
All: When selected, displays all departments including those that are enabled and disabled.
Active: Displays only those departments that are enabled (active) in Diamond. This is the default when first accessing the screen.
Inactive: Displays only those departments that are disabled (inactive) in Diamond. If you wish to "re-activate" a department, simply click on the department and click Edit. Place a check mark in the Active box, and choose Save. The department is returned to the "Active" list.