Note: You must have the authority, "Retail Lockbox," (Diamond Administration group) to access and process Retail Lockbox.
If your company is using a retail lock box, this function is used to import lock box data in a batch. Once it is imported from your company's financial institution, payment is made via the Accounting button in Diamond.
Access Retail Lockbox from the Diamond Administration Tree View.
To begin the import process:
Retail Lockbox Type: Choose your bank's name from the Retail Lockbox Type combo box.
Browse: Select the Browse button.
When the Select Retail Lockbox File screen displays:
Look In: Select the directory / folder combination the file is being imported to.
Highlight the file in the folder, placing its name in the File Name field in the lower part of the screen.
Click Open.
The Import Lockbox Data screen returns with the selected file name displayed.
Next, click Add to move the file name to the list view in the lower part of the screen. If more files need to be imported, repeat the steps listed above.
For a file you do not want to import during this session, highlight the file in the list view and choose Remove. Respond Yes to the confirmation question: "Remove file <Name of File> from the list?" The file will not be imported.
After all files for the import have been added and appear in the list view on the Import Lockbox Data screen:
Choose the Begin button.
Answer Yes to the confirmation question: "Begin Retail Lockbox Import?"
The import then begins. You will not see any messages until the files have been completely imported.
At the conclusion of the import, click OK on the information screen indicating: "File Imported Successfully."