The Check Rules functionality allows for company specific configuration of Check Rules for Refund Checks. This reduces the set up time for checks for a new customer implementation or for an existing customer setting up a new company.
This function also allows for you to set up Billing Account Level Rules. This option only displays if your company is set up to use Account Bill functionality. Premium checks are "bulked" into one check when a refund is processed on a billing account. The billing account payor is used as the payee on the check. If billing account level rules are set up, Automatic Refunds will not generate until the account (as a whole) meets the account refund criteria.
Choose the Billing / Check Rules selection from the Company Configuration Tool Tree View.
When the Check Rules Setup screen displays, select Add.
On the Add Check Rules screen, enter or select the following:
Company: Select from the combo box.
Minimum Refund Amount: This is the minimum credit amount a policy must meet before a refund is issued. This applies to both active and cancelled policies. (Note: If a different minimum is needed for active policies, this is done through a change in the code.)
Last Payment Date – Active Policy: This is the date on which the last payment was posted is greater than or equal to "Today" plus the number of days entered. This applies to all active policies.
Last Payment Date – Cancelled Policy: This is the date on which the last payment posted is greater than or equal to "Today" plus the number of days entered. This applies to all cancelled policies.
Mail Refund to Agency: When selected, the refund is sent to the agency. If unchecked, the refund is sent to the insured.
When finished, click Save. This places the check rule on the Check Rules List View.
To edit an existing check rule:
Highlight the check rule in the Grid View.
Choose Edit or double click the check rule.
When the Edit Check Rule screen returns, make any changes necessary.
Click Save to retain the changes and return to the Check Rules List View.
To delete a check rule:
Highlight the check rule in the list view.
Click the Delete button.
Answer Yes to the following question: "Delete the check rules for the selected company?"
The check rule is removed from the Check Rules Data Grid.