Bank Account Setup

Note: You must have the authority, "Bank Account Setup," (Company Configuration group) to add or edit bank account information.

The Bank Account Setup function is mandatory for any company that will be using any of the following processes:

• Return Written Premium Checks

• Agency Commission Checks

• EFT Agency Commission Checks

• Claim Checks / Claim Drafts / Manual Claim Drafts

• Suspense Account Checks

• Lock Box Transfers

Adding a Bank Account

To add a bank account:

1. Choose the Billing / Bank Account selection from the Company Configuration Tool Tree View.

2. When the Bank Account Setup screen displays, select Add.

3. On the Add Bank Account screen, enter or select the following:

• Bank Name: Name of banking institution.

• Account Number: Corresponding account number.

• Routing Number: Corresponding routing number; nine (9) characters.

• Description: Brief narrative describing the bank.

• Bank Account Type: Select either "Checking" or "Savings;" defaults blank.

• Starting Check Number: If bank account type is "Checking," enter the starting check number.

• Address: Select Address to return the Edit Address screen. Make the necessary entries for the bank's address and choose OK.

• Account Status: For a new bank account, defaults "Open;" do not change.

• Positive Pay Export: If you will be exporting your checks to a bank for reconciliation, click in this field to place a check mark.

• Company Positive Pay Export: Select to control if company specific code is used when doing the Positive Pay Export.

4. After entries and selections have been made, select Save. The bank account is added and displayed on the Bank Account Setup screen.

Adding a Lock Box Address

Once the bank account has been saved, you can add the bank account's lock box address:

1. Highlight the bank account in the list view.

2. Choose Edit or double click the bank account.

3. When the Edit Bank Account screen returns, select Add in the Lockbox Addresses section of the screen.

4. From the Add Lockbox Addresses screen, choose Address.

5. On the Edit Address screen, make any necessary entries and selections.

6. Verify the address entries.

7. Select OK.

8. Choose Save on the Add Lockbox Address screen.

9. Select Close on the Edit Bank Account screen.

Editing a Bank Account

To edit an existing bank account:

1. Highlight the bank account in the list view.

2. Choose Edit or double click the bank account.

3. When the Edit Bank Account screen returns, make any changes necessary.

4. Click Save to retain the changes.

Closing a Bank Account

To close a bank account:

• Highlight the bank account in the list view.

• Choose Edit or double click the bank account.

• When the Edit Bank Account screen returns, click the Close radio button.

• Click Save to retain the changes.

This places the bank account on the Closed List View screen.

Viewing Bank Accounts

Located at the bottom of the Bank Account Setup screen are three (3) option buttons. These are:

• All: Allows the viewing of all bank accounts in Diamond, including those that are "Active" and "Inactive."

• Active: When selected, displays only those accounts that are "Active" in the system.

• Inactive: Displays only those accounts that are "Inactive" in the system. A bank account cannot be deleted. They can only be made "Inactive."

To exit the Bank Account Setup screen, click Close.