Note: If a transaction is part of a bulk payment, the transaction description is prefaced with a "B" (bulk) on the Claim Tree View.
Bulk claim checks are processed through Diamond Administration: Check Processing along with other claim checks processed against transactions. Basically, a bulk claim check is used to group multiple claim payments into one (1) check for a payee / vendor that has a check mark in the Bulk Pay field in their payee / vendor record. The bulk check can be generated immediately or monthly. Bulk checks are flagged with a "1" in the Bulk Check field in Checks.dbo and CheckItem.dbo.
Processing bulk claim checks consists of:
Payee / Vendor: The payee / vendor must have a check mark in the Bulk Pay field in their record.
Pay Cycle: Opposite the Bulk Pay field, you must specify the Pay Cycle for the payee / vendor by making a selection from the combo box:
Immediate: If "Immediate" is chosen, all transactions entered for that vendor / payee are totaled on one (1) check and ready for processing any time claim checks are run.
End of Month: When a transaction is payable to an "End of Month" payee, the processed date is set to the end of the month so it is only loaded on the last day of the month or a date after that. There is no special processing that needs to take place.
During the course of a month, your company may issue claim checks on a weekly basis. Those payees / vendors having "Immediate" for their pay cycle have all of their transactions totaled for the week and are paid on one (1) check.
To run the bulk checks for "End of Month" payees / vendors, process claim checks on the last day of the month.