Note: You must have authority to add, edit or delete Agency Receipts.
The Agency Receipts screen is used to record payments received from an agent and is accessed from the Accounting menu option on the user's Home Page. For example, an agency may send one (1) check for individual payments received at the agency from multiple clients.
To add an agency receipt.
Select Add Receipts.
On the Agency Receipt screen, complete the following fields:
Company Name: Select the company name from the combo box.
State: Select the agency state from the combo box.
LOB: Select the line of business from the combo box.
Agency: Select the agency from the combo box.
Code: The agency code defaults from the agency selected.
Amount: Amount of agency receipt check.
Payment Source: Select type of payment source from the combo box.(Note: If Payment Source is Credit Card, the lower part of the screen opens for Credit Card information; make all entries.)
Check Date: Defaults to system date; may be changed.
Check Number: Enter the check number if the payment source is "Check."
Click Save Receipt to record the entry. Clear erases all fields without saving. Repeat to add the next agency receipt. When done, select Return.
Click the Pencil icon (Edit) opposite the agency receipt in the Grid View you wish to edit. The Agency Receipt screen displays. Complete the edits and select Save Receipt.
Deleting an agency receipt must be done prior to selecting Post. Once Post is selected, all receipts are updated.
From the Agency Receipts screen, place a check in the box opposite the agency receipt or receipts requiring deletion.
Click Delete Selected.
Answer OK to the confirmation question: "Delete selected Agency Receipts?" The agency receipt / receipts are deleted from the screen.
Receipts that have been added to the Agency Receipts Grid View must be posted in order to be issued. Select Post. Agency receipts are posted / updated when the validation: "Receipts posted successfully," is shown.