Note: You must have authority to add, edit or delete Agency Receipts.
From the Home Page, do the following to add an agency commission check manually.
Select Accounting / Add Payment.
On the Agency Payments screen, complete the following fields:
Company Name: Select the company name from the combo box.
State: Select the agency state from the combo box.
LOB: Select the line of business from the combo box.
Agency: Select the agency from the combo box.
Code: The agency code defaults from the agency selected; protected field.
Payment Type: Commission Check is the default entry. "Manual Agency Commission Check" may also appear as an option. See the "Special Note" at the end of this topic.
Check Date: Defaults to the system date; may be changed.
Check Number: Check number.
Amount: Amount of commission check.
Submit Commission Check for Check Processing: Selecting this field places a check mark in it. Checks containing a check mark are processed through Diamond Administration: Check Processing.
Click Save Payment to record the entry. Clear Data clears all fields without saving. Repeat the process for each agency check. When finished, click Return. All check entered are displayed in the Data Grid View.
Click the pencil icon (Edit) opposite the agency payment in the Grid View you wish to edit. The Agency Payments screen displays. Complete the edits and select Save.
Deleting an agency payment must be done prior to selecting Post. Once Post is selected, all payments are updated.
From the Agency Payments screen, place a check in the box opposite the agency payment or payments requiring deletion.
Click Delete Selected.
Answer OK to the confirmation question: "Delete selected Agency Payments?" The agency payment / payments are deleted from the screen.
Checks that have been added to the Agency Payments Grid View must be posted in order to be issued. Select Post. Agency checks are posted / updated when the validation: "Payments posted successfully," is shown.
Special Note! Your company may opt to process "Manual Agency Commission Checks." If so, you will need to set up a bank account (Company Configuration / Bank Account) for these types of checks. When the "Payment Type" is "Manual Agency Commission Check," these are displayed in Diamond Administration: Checks - Clear Checks Process or Void Process. You can then either clear or void them there.